PART C: TRANSLATION (COMMITTEES) SECTION

17.13 Responsibilities- The Main responsibilities of the Section are preparation of Hindi version of material for use by Standing, Adhoc and Department related Committees, including:-

i) Reports, Minutes, Tour programmes;

ii) Notices, background Notes, Study-notes, Memoranda;

iii) Corrigenda, Press releases;

iv) Action Taken Reports and other miscellaneous parliamentary papers; and

It also prepares the English version of letters etc. received in original in Hindi pertaining to these Committees.

17.14 Methodology-On receipt of an item of work in the Section, it is diarised in the 'Receipts Register' maintained in the following format:

S. No.

Date

Description of item

Priority

Allocated for Translation to

Translation and vetting completed on (date & time)

After the receipt is diarised, it is placed before the Editor in-charge of the Section for marking it for translation to the individual translators. The priority for disposal of any work is determined in accordance with the time of its receipt in the Section and the urgency.

After translation, the manuscript again comes to the Editor who marks it for vetting to the Assistant Editor. The Assistant Editor checks the manuscript for any grammatical and factual errors etc. that might have occurred during translation and also ensures its accuracy. The assignment of vetting work per Assistant Editor is done in the ratio of 3:1 i.e. each Assistant Editor checks the translated matter of 3 translators. The Editor, after polishing the draft further, marks the manuscript for typing to the individual typists, who complete the typing after entering it in their Log Book maintained in the format given in para 17.3.

The typed matter is then passed on to the translators concerned for comparison as per the vetted manuscripts. The typed matter is compiled and tallied in accordance with the original receipt received for translation in the Section. The page numbering of the typed material is done and the same is then sent to the originating Section after entering in the Despatch Register. In the case of Committee Reports the Report is prepared in CRC format, and returned alongwith the floppy containing the electronic text of the material, while a copy is simultaneously e-mailed to the Committee Section concerned.